Transportation Regulatory Consultants





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Fuel and Road Tax
Written by Administrator   
Transportation Regulatory Consultants, Inc. is devoted to the continual refining of its fuel and road tax reporting services, resulting in the fastest, most accurate and reliable available. As an example, our fuel and road tax service regularly audits driver data to minimize erroneous reports and discrepancies, thereby reducing your exposure to liability at tax audit. Initially, TRC provides training, leading to more accurate trip reports. This training improves the quality of the data provided by your drivers, further limiting your liability at audit time. Once we agree underlying data is accurate, our ongoing fuel and road tax reporting program provides:

  • Processing of Driver Trip Reports to compile tax information required by all states and Canadian provinces.
  • Completed tax forms (including bulk fuel) which are submitted to you for filing with the various regulatory bodies.

Participation in TRC's Segregated Funds Program. If you choose to deposit funds into this Program, we add a novel step: TRC files your tax returns for you directly with the appropriate agencies, paying taxes as required. For Illinois-based carriers,TRC secures a valid receipt as proof of timely filing in Illinois. This step can save you hundreds of dollars in possible penalties.

Automatic processing of tax credit and refund applications with applicable states. Automatic generation of renewal applications for fuel and road tax permits, prior to deadlines.

Monthly or quarterly reports are available to analyze your fleet’s efficiency. A companion report, accurately reflecting tax liability by individual driver, is also available.

In addition to the ongoing processing and reporting of tax information, Transportation Regulatory Consultants, Inc. provides support services during tax audits. Professional management of the audit process ensures appropriate audit procedures, controlled access to information, and a review of each audit result. The option to formally contest an audit result is a standard part of TRC's procedure.
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